Description
Lead Financial Analyst
Job Summary:
This position provides senior operational leadership and direction for the development and growth of the budgets team of the Clinical Trials Office (CTO) at Vanderbilt-Ingram Cancer Center (VICC). The Lead Financial Analyst will be responsible for the management, oversight and quality assurance for the development and negotiation of the budget and contract (payment terms) for studies that will be managed through the CTO.
Department/Unit Summary:
Vanderbilt-Ingram Cancer Center (VICC) is a leader in the prevention, diagnosis and treatment of cancer. The centers world-renowned team of experts provides a integrated, personalized and patient-centered approach to cancer care, including treatment, research, support, education and outreach. From a wide variety of wellness programs to a leading REACH for Survivorship Clinic, patients find support from diagnosis through survivorship. VICC is a National Cancer Institute-designated Comprehensive Cancer Center, one of just two centers in Tennessee and 51 in the country to earn this highest distinction, and ranks in the top 10 nationwide for cancer research grant support. Here is a link to our website - http://www.vicc.org/
Position Shift:
View how Vanderbilt Health employees celebrate the difference they make every day:
Discover Vanderbilt University Medical Center:
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Additional Key Elements/ Responsibilities:
- Perform a quality review of internal cost budgets and sponsor budgets for all new clinical trials and amendments consistent with the coverage analysis.
- Work collaboratively with the Principal Investigator (PI), Clinical Trial Managers, and ancillary departments to confirm all the costs associated with the research study.
- Confirm all identified costs are covered in the sponsor budget including patient care costs, facility and equipment costs, and study team time and effort.
- Review the payment terms in the contract to ensure they are consistent with CTO requirements.
- Collaborate with the Clinical Trial Managers and Principal Investigators to obtain and document approval of the budget and payment terms.
- Function independently and proactively with strong critical thinking, analytical, and communication skills.
- Effectively prioritize tasks and follows-up to ensure completion of studies in a compliant and timely manner.
- Deliver focused attentive customer service to investigators, nurses, coordinators, other staff and sponsors.
- Effectively identify, prioritize and communicate outstanding issues to management. Propose potential solutions to identified issues and demonstrate follow through actions.
- Participate in improving departmental performance through recommending areas or approaches for improvement activities, performing new procedures, collecting data and providing input to office discussions.
- Track turnaround times and report outcomes to management to ensure departmental performance metrics are met.
- Demonstrate the characteristics of an effective team member and leader.
- Provide informal guidance and support to team members.
- Serves as a subject matter expert for colleagues with less experience; may lead small project teams.
- Develop knowledge and professional skills through cross training, literature review, attendance at department meetings and continuing education courses.
- Manage the daily operations of the budget team. Oversee and ensure successful delivery and execution of budgets and payment term negotiation of the clinical trial agreements.
- Assist in the development, maintenance and implementation of Workflows, Standard Operating Procedures and Working Practice Guidelines for pre-award activities, incorporating:
- Continuously evaluate workload and staffing needs based on volume and complexity of pre-award activities to ensure the highest level of productivity.
- Provide continuous education and training to the research community, Principal Investigators, leadership, and other members of the CTO team.
- Train financial analysts on all aspects of their responsibilities including budget build and the negotiation of payment terms and budgets.
- Establish good communication and educational practices across teams.
- Round regularly to ensure each team member has the tools and resources to successfully accomplish their responsibilities.
- Develop and maintain tools to facilitate and standardize internal pricing for budgeting.
- Develop metrics to track and analyze volumes and turnaround times for each pre-award activity.
- Keep leadership informed if department targets and goals cannot be met, provide justification and potential solutions.
- Effectively apply problem solving, negotiation, and continuous quality improvement methods in daily operations.
- The responsibilities listed are a general overview of the position and additional duties may be assigned.
TECHNICAL CAPABILITIES:
FINANCIAL ANALYSIS (ADVANCED): The process of evaluating businesses, projects, budgets, etc. to determine their performance, stability and profitability.
COMMUNICATION OF RESULTS (ADVANCED): Communicates results and recommendations to customers in a concise and non-technical format. Clearly states implications and potential next steps. Presents analysis, ideas, and findings using the appropriate data visualization and presentation tools [such as Word, Excel, Tableau, and PowerPoint].
PROBLEM SOLVING (ADVANCED): Uses critical thinking and process improvement i.e. coaches and mentors development of problem statement, describes current state, identifies root causes, creates future state, coaches and mentors development of solutions and action plans with a sustainability plan. Applies appropriate tools to address issues.
PROJECT MANAGEMENT (ADVANCED): Planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives.
WRITTEN COMMUNICATION (ADVANCED): Demonstrates the ability to write clear, detailed, and comprehensive status reports, memos and documentation. Demonstrates an understanding of effective composition, such as having first line in a paragraph state the subject.
PEER LEADERSHIP (ADVANCED): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
CORE CAPABILITIES:
SUPPORTING COLLEAGUES:
- Develops Self and Others: Invests time, energy and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.
- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.
DELIVERING EXCELLENT SERVICES:
- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.
- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.
ENSURING HIGH QUALITY:
- Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
- Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.
MANAGING RESOURCES EFFECTIVELY:
- Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.
- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.
- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.
FOSTERING INNOVATION:
- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.
- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
